LIVINGSTON COUNTY VETERAN COMMITTEEMEETING MINUTESWednesday, January 19, 2022 at 6:00 P.m. - 7:00 P.m.Veteran Services Office1420 Lawson Drive, Howell, MI 48843Members PresentJoe Riker, James Wallace, and Bruce HundleyMembers AbsentRobert J. Bezotte and Kevin NagleStaff PresentMary Durst1.CALL TO ORDER Chairman calls the meeting to order at 6:07 P.M.2.PLEDGE OF ALLEGIANCE All rose for the Pledge of Allegiance to the Flag of the United States of America.3.ROLL CALL Roll call by the Chair indicated the presence of a quorum. 4.CONSENT AGENDA (Agenda, Minutes, Bills and other voted topics that are deemed house keeping)4.1December 15, 2021 meeting minutes Motion to approve agenda as presented.Moved byJ. WallaceSeconded byB. HundleyYes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)5.CALL TO THE PUBLIC None6.APPLICATIONS FOR RELIEF 6.121-137 Tabled from December meeting.Moved byJ. WallaceSeconded byB. HundleyMotion to approve $1,600 for housing repairs, $1,459.82 for past due mortgage and up to $800 for radon kit.Yes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)6.222-02 Requesting approval of hotel payment not to exceed 2-1-2022.Moved byJ. WallaceSeconded byB. HundleyMotion to fund Hotel stay, not to exceed the date of 2-1-2022.Yes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)6.322-03 Requesting up to $5,000 for a used vehicle.Moved byJ. WallaceSeconded byJ. RikerMotion to provide up to $5,000 down payment on two year lease pending office director approval. If no practical lease options, approval of up to $5,000 on used vehicle.Yes (2)J. Riker, and J. WallaceNo (1)B. HundleyAbsent (2)R. Bezotte, and K. NagleMotion Carried (2 to 1)7.BUSINESS 7.1Committee Member Priorities Priority list to provide guidance on decision making and direction for the office.Discussed priorities. Will bring back at next meeting to discuss again once all committee survey results are in and director has clarified/provided context for a few of the priorities in question.7.2MVAA Additional Grant Money Award $30,296.00 has been awarded. Discussed changing original purpose of grant money from promo to funding a administrative assistant position to alleviate front desk congestion and to provide more prompt customer service.7.3Full Time Office Assistant Position Tabled from last month. Director requesting 1FTE to hire full time office assistant.Moved byJ. WallaceSeconded byJ. RikerMotion to hire full time regular Office Assistant and use MVAA monies for initial funding. Millage money will be used for position after MVAA monies have been exhausted.Yes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)7.4Phones and Wait Times Discussion on known phone issues and extended wait times due to COVID and other technical difficulties and staffing shortages.Had discussion on known issues with phone system, an increase in time to return phone calls and issues with employees having to use personal phones to make business calls when they are working from home. General Committee census was to hold off on providing a work cell phone to all staff. Director will no longer allow staff to make/receive calls from personal phones. Veterans will have to communicate via email or wait for the front office to call them back. 7.5Increase in Office Spending Limits Tabled from last meeting. Director requesting office spending limits increase to fall in line with County finance policy.Moved byJ. RikerSeconded byJ. WallaceMotion to increase director spending limit to $1,5000 for relief purposes. Yes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)7.6New Program Policy Manual Review Discussion only. Most updated file sent to Committee on 1-7-2022 to review ahead of time. Moved byJ. RikerSeconded byJ. WallaceMotion to table until next meeting.Yes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)7.7Establishing a Director SOP Discussion and possible vote if desired, between Committee and Chair of what is expected of the director moving forward and a guidance to all future directors of expectations. Placed on agenda by the Chair.Discussion only.7.8Establishing a Committee SOP Discussion and possible vote if desired, between Committee and Chair of what is expected of all committee members and chair moving forward. Giving guidance to all future appointed members of the committee in the future. Placed on agenda by the Chair.Discussion only.7.9Establishing a Committee Standards and Expectations Agreement Discussion and possible vote if desired between Committee and Chair, establishing a signed agreement that a committee member will be expected to adhere to once appointed to the committee. Example: Conduct and Attendance requirements. Placed on agenda by the Chair.Discussion only.7.10Establishing a Yearly End of Year Meeting Establishing the requirement at the December meeting each year, the Committee and Chair must give clear direction of what is expected of the office establishing guidance to the Director. Accepting the next years Meeting Schedule. End of year review with stats coming from the director. This will be a requirement moving forward if the committee chooses. Placed on agenda by the Chair.Discussion only.8.DIRECTOR REPORTS 8.1EcoLane Update 8.2Financial 8.3Office Statistics 8.42022 Millage 9.COMMITTEE DISCUSSION Jim Wallace stated he will not be at February meeting. Bruce Hundley will not be at March meeting. 10.ADJOURNMENT Moved byB. HundleySeconded byJ. WallaceMotion to adjourn at 8:34 P.M.Yes (3)B. Hundley, J. Riker, and J. WallaceAbsent (2)R. Bezotte, and K. NagleMotion Carried (3 to 0)No Item Selected This item has no attachments